Multi-room. Hybrid. Live-streamed. All of it working.

Hybrid events are hard. The WASH Symposium had more moving parts than most: multiple physical breakout rooms, Zoom integration for remote attendees, and multi-camera live streaming for keynote sessions - all running simultaneously.

What it took

I worked with the committee and handled the day-of AV and technical production. Setup for the breakout rooms, keynote camera positions, audio routing, Zoom integration for remote panelists and audience members, and the live stream output. All of it running in parallel, all of it needing to switch cleanly between sessions with no gap that made the remote attendees feel like an afterthought.

Why it worked

The event ran the way it was supposed to because one person shared the complete picture with volunteers and moderators. When something drifted (a microphone, a camera angle, a Zoom panelist dropping) there was someone who knew where the cable was and how to fix it in the next sixty seconds without interrupting the session.

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Full case study coming. This is a stub summary while the longer write-up is in review.